Reporting Accidents

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The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR)

Reporting accidents and ill health at work is a legal requirement. The information enables the Health and Safety Executive (HSE) and local authorities, to identify where and how risks arise, and to investigate serious accidents. We can then help you and provide advice on how to reduce injury, and ill health in your workplace.

What must I report?

As an employer, a person who is self-employed, or someone in control of work premises, you have legal duties under RIDDOR that require you to report and record some work-related accidents by the quickest means possible.

You must report:

deaths
major injuries
over-three-day injuries - where an employee or self-employed person is away from work or unable to perform their normal work duties for more than three consecutive days
injuries to members of the public or people not at work where they are taken from the scene of an accident to hospital
some work-related diseases; dangerous occurrences - where something happens that does not result in an injury, but could have done
GasSafe registered gas fitters must also report dangerous gas fittings they find, and gas conveyors/suppliers must report some flammable gas incidents.

If you are an employer or in control of premises

If you are an employer, you must report any work-related deaths, injuries, cases of disease, or near misses involving your employees wherever they are working.

If you are in control of premises, you must report any work-related deaths and injuries to members of the public and self-employed people on your premises, and near miss incidents that occur on your premises.

If you are self-employed

If you are working in someone else's premises and suffer either a major injury or an over-three-day injury, then the person in control of the premises will be responsible for reporting, so, where possible, you should make sure they know about it.

If there is a reportable accident while you are working on your own premises, or if a doctor tells you that you have a work-related disease or condition, then you need to report it.

How do I report?

The quickest and easiest way to do this is to call the Incident Contact Centre (ICC ) with no need to fill in a report form. The local rate number is 0845 300 99 23 (Monday to Friday 8:30am to 5:00pm) and speak to an ICC Operator who will complete a report form over the phone. You will be sent a copy of the information you gave them which you can correct if needed.

Alternative Methods of Reporting

Website: you can complete an online form by going to the incident contact centre website www.riddor.gov.uk

E-mail: you can download the appropriate form and email it to riddor@natbrit.com.

Post: print out the appropriate form, complete it and post it to the Incident Contact Centre, Caerphilly Business Park, Caerphilly, CF83 3 GG.

Forms are also available to purchase in pads from HSE Books or you can place an order by calling 01787 881165.

All work activities but not all incidents are reportable. If someone has had an accident in a work situation where you are in charge, and you are unsure whether to report it just call the Incident Contact Centre.

If you are an employee

If you are an employee that has been injured at work, seen a dangerous occurrence, or your doctor has certified that you have a work related reportable disease, you must inform your employer or the person in control of the premises as it is their responsibility to report the incident.

Just call the Incident Contact Centre on 0845 300 99 23.

If you are a gas supplier or a gas fitter

If you are a distributor, filler, importer or supplier of flammable gas and you learn, either directly or indirectly that someone has died or suffered a major injury in connection with the gas you distributed, filled, imported or supplied, then this must be reported immediately.

If you are an installer of gas appliances registered GasSafe Register, you must provide details of any gas appliances or fittings that you consider to be dangerous, to such an extent that people could die or suffer a major injury, because the design, construction, installation, modification or servicing could result in:

an accidental leakage of gas
inadequate combustion of gas or
inadequate removal of products of the combustion of gas.

For both a gas supplier or a gas fitter please call the Incident Contact Centre on 0845 300 99 23 or complete the Report of a Dangerous Gas Fitting form (F2508G2) online.

If you would like to get further help and advice, please contact the health and safety team

Address:
Health and Safety Enforcement
3rd Floor West Wing
London Borough of Newham
Newham Dockside
1000 Dockside Road
London
E16 2QU

Telephone: 020 8430 2000
Textphone: 020 8430 2412
Fax: 020 8430 4434
Email: health.safety@newham.gov.uk